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  • Writer's pictureVanessa DSouza

Virtual On-boarding of new employees

On- boarding new employees is a bit more challenging due to the pandemic, with most of us not being physically present at the workplace and having face-to-face meetings. Nevertheless, we have worked around those challenges to find a way to facilitate, systematic functioning of our on-boarding process. Therefore, we have put together a concise document to outline some of the best practices in on-boarding of new employees to support you and your team and help navigate and ensure efficiency of this process.

As a top priority to our organization, on-boarding is critical as it highlights the culture and information about our company and helps every new employee to build lasting professional relationships. Moreover, a strong on-boarding process at XYZ can help us build better employee experiences and success in creating better recruitment procedures and constantly review and improve our ways of working to reach our company goals.

Best practices for Virtual On-boarding:

Here are some of the best practices that we could be mindful about during this process.

1:1 meeting:

The first meeting is essential to create clear communication and put the new hire at ease and make sure that they are comfortable. Make sure that you are on time for the meeting!

Organisational Overview:

Give a brief overview about the organisation (more information will be mentioned in the Employee Handbook and Orientation process).

Expectation Management:

  • Give an overview about the job duties and responsibilities.

  • Set clear expectations right from the start on how performance is evaluated.

  • Share procedure documents and other information in a systematic manner NOT to overwhelm the new employee.

Health & Safety:

Sharing of resources and information of any developments in safety, policies and procedures of concerns of working around COVID-19 at the workplace or support during remote-working should be addressed.

Team members:

Set up a team meeting to introduce the new team member. Encourage the other team members who are closely working with the new hire to have a virtual team meeting to share more about their experiences within the team.


Communicate about how training will take place and what is the best way they can go about it.

Regular check-ins:

Make it a practice to have daily check-ins in the first two weeks of the new hires’ on-boarding to make sure that information flow is going smoothly and any concerns are addressed.

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